FOTEC / Scope of work
Scope of work
One purchase order covers six stages of work. The customer deals with one FOTEC contact from enquiry to shipment.
- 01Drawing and specification review
- 02Supplier and process selection
- 03Material and tooling supply
- 04Production follow-up
- 05Inspection and documents
- 06Packing and shipment
Stages
Work and output at each stage
| No. | Stage | Work done by FOTEC | Output to the customer |
|---|---|---|---|
| 01 | Drawing and specification review | Drawings, material grades, tolerances and finishes are checked. Open points go back to the customer in writing. | List of questions and a confirmed specification |
| 02 | Supplier and process selection | Each job is matched to a workshop by process, material and size. Workshops are audited before they receive work. | Quotation with lead time and stated assumptions |
| 03 | Material and tooling supply | Material is ordered to grade and certificate. Special tooling and gauges are prepared where the job needs them. | Material certificates when stated in the order |
| 04 | Production follow-up | An engineer follows the order through each operation and reports progress every week. | Weekly progress report |
| 05 | Inspection and documents | Parts are inspected against the drawing before packing. Results are recorded. | Inspection report and agreed certificates |
| 06 | Packing and shipment | Goods are packed for transport and shipped under FOTEC commercial documents. | Invoice, packing list and shipping documents |
Responsibilities
Division of responsibility
FOTEC is responsible for quality and schedule. The design stays with the customer.
| Item | FOTEC | Customer |
|---|---|---|
| Drawing, 3D model and specification | Reviews and raises questions | Owns the design and approves changes |
| Workshop selection | Selects and audits | May visit by arrangement |
| Material | Buys to the stated grade | Names grade and required certificates |
| Production schedule | Follows and reports weekly | Confirms delivery date at order |
| Inspection | Inspects before packing and records results | Defines critical dimensions |
| Shipment | Packs and ships under FOTEC documents | Arranges freight on EXW terms |
Documents
Documents issued
Each order produces the same set of records.
- Quotation
- Price, lead time and assumptions for each line
- Order confirmation
- Confirmed specification and delivery date
- Weekly progress report
- Status of each open order
- Inspection report
- Measured results against the drawing
- Material certificate
- Supplied when stated in the order
- Invoice and packing list
- Issued by FOTEC with each shipment
Working method
Order management rules
One contact
Each customer deals with one FOTEC contact for quotation, order status and delivery.
Engineer on every order
A named engineer reviews the drawing and follows production to shipment.
Weekly progress report
Order status is reported every week until the goods leave.
Inspection before packing
Parts are checked against the drawing and the result is recorded before packing.
Limits
Conditions and limits
- Work is quoted against a drawing or a written specification.
- Tolerances, finishes and certificates are confirmed per part before the order is accepted.
- Trade terms are EXW by default. Other Incoterms are agreed in the quotation.
- Enquiries are answered within 24 business hours.
Contact FOTEC for company enquiries. Workshops and suppliers use the partner page.